Maintaining a safe work environment is crucial, regardless of the type of maintenance operations being performed. The responsibility falls heavily on maintenance managers, who not only ensure assets are performing at their best but also oversee the safety of the work environment. Poor maintenance practices can pose a risk to both operators and employees in the area, potentially leading to accidents of varying severity. 

A Computerized Maintenance Management System (CMMS) offers multiple benefits and tools to streamline maintenance management processes, enhancing the performance of assets and daily operations while ensuring safety remains a top priority. Below are just a few examples of how implementing a CMMS can help with managing maintenance operations and maintaining a secure work environment.

1. Monitor Safety Regulations Compliance

For many organizations, adhering to safety and compliance regulations is a top priority. In order to prepare for audits and inspections, a Computerized Maintenance Management System (CMMS) can be an incredibly helpful tool. Through a CMMS, organizations can easily identify the procedures and processes necessary to meet compliance regulations by setting up tasks within the software. 

This includes everything from scheduling workers and tracking preventative maintenance schedules to managing manuals, notes, instructions, tools, and parts needed for specific tasks. With a centralized database accessible from anywhere, tracking, documentation, and reporting of safety specifications are all streamlined in one place, aided by the use of electronic work diary software from Netstar. By utilizing a CMMS, organizations can ensure they are meeting safety and compliance requirements while simplifying the process for all involved.

2. Improving Facility Safety with CMMS-Enabled Uniform Maintenance Protocols

One effective way to improve safety within your facility is by adopting and implementing facility maintenance safety protocols through the use of a Computerized Maintenance Management System (CMMS). With a CMMS, you can measure compliance with safety regulations and standards, standardize maintenance procedures across all employees, create and track work orders related to safety issues, and set up necessary training programs. 

Additionally, checklists for specific tasks can be created to ensure safety protocols are followed. By taking these steps, the risk of accidents or injuries in your facility can be reduced while also promoting a culture of safety and increasing productivity. Plus, with the ability to monitor and adjust procedures as needed, establishing uniform maintenance safety practices ensures a safer and more productive environment overall.

3. Track and Schedule Employee Training and Certifications

Properly trained maintenance staff is crucial for ensuring the safety of your environment and assets. Everyone must be knowledgeable about the safe use of the equipment and aware of any identified hazards they may encounter. Storing training and completion dates, licenses, and certifications is made easy with a Computerized Maintenance Management System (CMMS). 

By utilizing a CMMS, you can benefit from the ability to designate and arrange skilled personnel to carry out particular maintenance assignments, document safety regulations for equipment or facilities, and generate and plan work orders for the timely completion of each safety task. This helps ensure that all maintenance tasks are performed safely and effectively while also maintaining a detailed record of staff training and certification for future reference. The benefits of a CMMS tool include improved organization, streamlined processes, enhanced productivity, and the ability to track and analyze maintenance data for informed decision-making.

4. Automate the Maintenance Schedules

Maintaining assets is critical for the safety of operators and the prevention of accidents caused by malfunctions or hazardous substance releases. Neglecting proper maintenance schedules can lead to frequent asset failures and even fires. To avoid these risks, it is essential to take the right maintenance measures. 

With a Computerized Maintenance Management System (CMMS), asset maintenance history and data can be stored and used to automate maintenance schedules and allocate tasks accordingly. This allows for prioritization and analysis of maintenance schedules to ensure that all assets receive the proper preventative and corrective actions and that enough staff is available to carry out these activities by optimizing maintenance schedules. 

5. Make Checklists and Standardize Tasks 

Standardizing asset maintenance procedures is critical to ensuring optimal maintenance outcomes. This approach ensures that technicians perform tasks safely and efficiently, reducing the risk of accidents and the need for costly repairs. By using standardized checklists that incorporate historical data and maintenance reasons, maintenance teams can carry out tasks within a cost-effective timeframe while still delivering high-quality service. This approach not only ensures the safety of technicians but also helps to improve overall maintenance outcomes.

Final Thoughts 

In asset-intensive industries, accidents and injuries are unfortunately common. But by implementing the right tools, such as CMMS software, you can streamline your maintenance processes and create a safer working environment. With features like preventive scheduling, monitoring safety compliance, and establishing uniform maintenance safety practices, a CMMS can significantly reduce the risk of accidents and promote a culture of safety. Additionally, training employees on safety procedures can improve productivity and ensure safety in the workplace. By making safety a top priority and utilizing the versatile features of a CMMS, you can minimize risks and costs while ensuring a safe working environment.


Lindsey Walker is the marketing manager for NEXGEN, a Sacramento-based industry leader in designing advanced computerized maintenance management systems and asset management software tools for utilities, facilities, public works, manufacturing, and fleet industries. In her free time, Lindsey enjoys travelling and reading, which allows her to gain new perspectives and inspiration for her work. She is committed to creating content that connects well with her readers, enhancing their digital experiences.

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